West Chester University's Bursar: Ensuring Effective Fund Management

At West Chester University, the Bursar's Office plays a crucial role in overseeing the administration of all petty cash funds across the institution. One of the key responsibilities of the office is to evaluate the need for and amount of these funds, which are used to cover minor expenditures for approved departmental functions.

The frequency and size of reimbursement requests are essential factors in determining the necessity and scope of these funds. The verification methodology employed by the Bursar's Office must be approved beforehand to ensure transparency and accountability. This review process can be carried out directly by the Bursar's Office staff, Internal Audit team, or through electronic certification by the Petty Cash Custodian and cognizant Dean or Budget Unit Head.

In addition to reviewing reimbursement requests, the Bursar's Office is responsible for maintaining a quarterly accounting of all outstanding Imprest funds. This ensures that the office remains informed about the current state of these funds and can make necessary adjustments as needed.

It's also worth noting that West Chester University has implemented policies for Business & Entertainment Expense Reimbursement and Travel & Personal Expense Reimbursement, which outline the procedures for requesting reimbursement. According to these policies, expenses can be reimbursed under specific circumstances.

In a recent development, please be advised that as of , the Bursar's Office will no longer process cash advance requests. This change is aimed at streamlining administrative processes and promoting greater financial transparency within the university.

By providing guidance on fund management and reimbursement policies, the Bursar's Office at West Chester University demonstrates its commitment to ensuring effective financial management practices across the institution.

West chester university bursar